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Freedom of Information

Download Freedom of Information request form

Public notice is hereby given that City of Eureka, in accordance with Public Act 097-0609, will make available for public inspection, salary information for any employee whose total compensation package exceeds $75,000 per year. This information will be available Monday through Friday from 7:00 a.m. to 3:30 p.m. at the City Building located at 128 N. Main St., Eureka , IL 61530.

Respectfully Submitted,

Melissa Brown
City Administrator

REQUIRED INFORMATION

Municipal Buildings 8
City Hall 128 N. Main Eureka, IL 61530
Police Department 210 N. Main Eureka, IL 61530
Maintenance Garage 205 N. Callendar Eureka, IL 61530
Water Plant 1614 S. Main Eureka, IL 61530
Sewer Plant 1925 Olio Twp. Eureka, IL 61530
E.S.D.A Building 1614 S. Main Eureka, IL 61530
Superintendent of Streets 1614 S. Main Eureka, IL 61530
Park Maintenance Bldg. 200 Lake Road Eureka, IL 61530

The number of employees is an estimate due to seasonal labor
Full-time Employees 15
Part-time Employees 11

FOIA Officers
Marilyn Walter, City Clerk
Jennifer Davis, Deputy City Clerk

Fiscal Year
Operating Budget $3,261,952

 

ORDINANCE
Ordinance-10-02

An Ordinance setting forth the Provisions for Compliance with the Illinois Freedom of Information Act

Whereas, the Freedom of information Act is intended to provide the public with greater access to the records of public bodies; and

Whereas, it is necessary for the City of Eureka to establish practices and procedures ensuring its full compliance with said Act, so that the public policy stated therein can be carried out effectively and efficiently with respect to the records of the City.

Be it Ordained by the Mayor and the City Council of the City of Eureka, Woodford County, as follows:

Section 1: The City Clerk is hereby designated as the FOIA Officer to whom all initial requests for access to the records of the City are to be referred. Such requests are to be made at the offices of the City Clerk at 128 N. Main, Eureka Illinois, between the hours of 7:30 a.m. and 4:30 p.m., Monday through Friday. In the event that the City Clerk is not available during the times described above, the Deputy City Clerk is designated as the Deputy FOIA Officer to whom such initial requests are to be made. Except in instances when records are furnished immediately, the FOIA Officer, or his designees, shall receive request submitted to the City under the Freedom of Information Act, ensure that the City responds to requests in a timely fashion, and issue responses under the Act. The FOIA Officer shall develop a list of documents, or categories of records that the City shall immediately disclose upon request.

Section 2: Upon receiving a request for a public record, the FOIA Officer shall: note the date the City receives the written request; compute the day on which the period for response will expire and make a notation of that date on the written request; maintain an electronic or paper copy of the written request, including all documents submitted with the request until the request has been complied with or denied; and create a file for the retention of the original request, a copy of the response, a record of written communications with the requester, and a copy of other communications.

Section 3: The FOIA Officer and Deputy FOIA Officer shall, within six (6) months after January 1, 2010, successfully complete an electronic training curriculum developed by the Public Access Counselor of the State of Illinois and thereafter successfully complete an annual training program. Whenever a new Freedom of Information Officer is designated by the City, that person shall successfully complete the electronic training curriculum within 30 days after assuming the position.

Section 4: Any records which are the subject of a request under the Freedom of Information Act shall be retrieved from such place as they are stored, by the FOIA Officer, or by an employee of the City acting under the direction of the FOIA Officer. In no event shall records be retrieved by the party requesting them or by any person who is not employed by the City.

Section 5. If copies of records are requested, the fees for such copies whether certified or not shall be as determined from time to time by the FOIA Officer pursuant to Section 6(b) of the Freedom of Information Act. The City Clerk shall maintain a written schedule of current fees in the Clerk’s office. The fees so charged shall reflect the actual cost of copying the records, and the cost of certifying copies, if certification is requested.

Section 6: In the event that a request to inspect City Records is denied by the FOIA Officer, the denial may be appealed to the Public Access Counselor of the State of Illinois.

Section 7. The City Clerk shall prepare: (a) a City information directory; (b) a block diagram of the functional subdivisions of the City; (c) a City records directory; and (d) a records catalogue. This information shall be posted on the City website. (Ord. 10-02)

Full Force and Effect: This Ordinance shall be in full force and effect immediately upon its passage and approval as required by law.

ADOPTED, by the City Council of the City of Eureka, Woodford County Illinois, this ____ day of _____2010.

Aye: ___________ Nays: ______________

Hinnen___Waters____Prather____Zeltwanger____

Sancken____Meares____Hinthorne____Kupfer____

APPROVED this _______ day of ____________, 2010 A.D. ____________

Scott Punke, Mayor Marilyn Walter, City Clerk

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MUNICIPAL RECORDS DIRECTORY
City of Eureka, Eureka, Illinois 61530

Any person requesting records of the City of Eureka may make such a request in person, writing or electronically at the Eureka City Building, 128 N. Main Street, Eureka, Illinois 61530. Request should be made to Marilyn Walter, City Clerk, at this address and if she is not present in person, you should see Jennifer Davis, Deputy City Clerk. You may also mail a written request to the City Clerk or Deputy City Clerk specifying in particular the records requested to be disclosed and copied. All written requests must be addressed to the address of the City Building. If you desire that any records be certified, you must indicate that in your request and specify which records must be certified.

The fees for any such records, if the person requesting the records wishes them to be copied, are as follows:

The first 50 pages of black and white letter and legal size paper are free.

After 50 pages letter size (one side only) .15 (fifteen) cents each

Legal size (one side only) .15 (fifteen) cents each

Scott Punke, Mayor
City of Eureka

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RECORDS TYPE AVAILABLE

Budget
Tax Levy
Invoices
Bank Statements
Agendas
Minutes
Water/Sewer Billing
Receipts for Fines
Liquor Licenses fees
Building permit records
Administrative memorandums
Ordinances
Resolutions
Policy
Correspondence
Bid Documents
Contracts
Agreements
Personnel
City Maps
Comprehensive Plan
Zoning Ordinance
Subdivision Ordinance
Municipal Code
Personnel files
Inventory
Professional Consultant Contracts
Worker’s compensation records
Official bonds
City Liens
Police Department records
Water records
Sewer records
Maintenance records
E.S.D.A records
Grants