The Eureka City Council convened in regular session at the City Building on July 6, 2009, at 7:30 p.m. Mayor Scott Punke called the meeting to order and led The Pledge of Allegiance and then directed the City Clerk to call the roll. Present were Aldermen Hinthorne, Prather, Sancken, Waters, Meares, Kupfer, and Hinnen. Alderman Zeltwanger was absent due to the death of his grandfather. Also in attendance were Lynn Hinnen, Treasurer; Marilyn Walter, City Clerk; Anne Sandvik, City Administrator; Jim Lehman, Public Works Director; and Chief Al Misener.

Moved by Hinnen, second by Meares, to approve the minutes of the June 16, 2009, regular meeting of the City Council. Passed on roll call vote with Hinnen, Meares, Hinthorne, Prather, Sancken, Waters, and Kupfer all voting Aye.

The Mayor asked for public comments on any action to be taken on Agenda items. There were none.

Moved by Waters, second by Sancken, to approve and pay the bills as the City’s obligation in the amount of $112,381.35. Passed on roll call vote with Waters, Sancken, Hinthorne, Prather, Meares, Kupfer, and Hinnen all voting Aye.

Moved by Meares, second by Hinthorne, to approve the final plat presented by Don Litwiller for Lakeview Acres Section 14B. This is a recommendation of the Planning and Zoning Commission. Passed on roll call vote with Meares, Hinthorne, Prather, Sancken, Waters, Kupfer, and Hinnen all voting Aye.

Moved by Hinnen, second by Sancken, to table the recommendation of the Public Safety Committee to place stop signs at the corner of North Creamery and Bullock Street. This will need to go back to  committee as there seems to be a need to make an alteration of the location of the signs. Passed on roll call vote with Hinnen, Sancken, Hinthorne, Prather, Waters, Meares, and Kupfer all voting Aye.

Moved by Hinnen, second by Hinthorne, to approve the recommendation of the Public Safety Committee to place three stop signs at the intersection of Dickinson Drive and at the corner of James Street leading into the College Park Subdivision. Passed on roll call vote with Hinnen, Hinthorne, Prather, Sancken, Waters, and Kupfer all voting Aye. Meares voted Nay.

Moved by Hinnen, second by Sancken, to amend the agreement with Eureka College for protective services as recommended by the Public Safety Committee. Chief met with the College administration today and two correction and one signature needs to be made to the agreement. In item 1a officers must be changed to officer; item 2c should read August 1, 2013 not 2009; and at the end of the document Chief Financial Officer Marc Pasteris must also sign. The amended agreement was approved on roll call vote with Hinnen, Sancken, Hinthorne, Prather, and Waters voting Aye. Meares and Kupfer voted Nay.

Moved by Hinnen, second by Waters, to approve the recommendation of the Public Safety Committee to purchase two cameras for the Police Department with DUI funds in an amount not to exceed $10,500. Passed on roll call vote with Hinnen, Waters, Hinthorne, Prather, Sancken, Meares and, Kupfer all voting Aye.

Moved by Hinnen, second by Hinthorne, to accept the bid of $3,500 for the Crown Victoria squad car being replaced with the purchase of the new Ford Explorer. This is recommended by the Public Safety Committee. Chief pointed out that the maintenance costs for the Explorer are much less than the Crown Victoria. The Explorer is also better in winter, sits up higher for better visibility, and the resale value is much better. Passed on roll call vote with Hinnen, Hinthorne, Prather, Sancken, Waters, and Kupfer all voting Aye. Meares voted Nay.

Moved by Hinnen, second by Prather, to approve the hiring of Kim Jones as a part-time police officer to fill a vacated position at the College. This is recommended by the Public Safety Committee.  Ms. Jones is presently a dispatcher. She has her certificate. Passed on roll call vote with Hinnen, Prather, Hinthorne, Sancken, Waters, Meares, and Kupfer all voting Aye.

Moved by Hinnen, second by Meares, to approve the quote from Borkholder Building and Supplies to replace the door and door frame on the lower Park garage and to purchase two doors for the Men’s and Women’s restrooms at the garage/concession stand at a cost not to exceed $2,790. This is recommended by the Park Committee.  Passed on roll call vote with Hinnen, Meares, Hinthorne, Prather, Sancken, Waters, and Kupfer all voting Aye.

Moved by Hinnen, second by Prather, to use the funds budgeted for the handicap boat ramp at the Lake in the amount of $5,000 to put in a sidewalk extending from the boat ramp north between the old swimming area and the volleyball sand pits to the Point. The sidewalk will follow ADA standards. This is recommended by the Park Committee.  This will provide access to a fishing area for the handicapped. Passed on roll call vote with Hinnen, Prather, Hinthorne, Sancken, Waters, Meares, and Kupfer all voting Aye.

Moved by Hinnen, second by Prather, to approve the hiring of William Johnson as a part-time seasonal park employee. This is recommended by the Park Committee.  Passed on roll call vote with Hinnen, Prather, Hinthorne, Sancken, Waters, Meares, and Kupfer all voting Aye.

Moved by Hinnen, second by Kupfer, to consider Resolution R-09-06 asking our representatives to support the retention of the Tazewell Mental Health Center by fully funding the Department of Human Resources. Mr. Waters pointed out that by voting for this Resolution he is not supporting a tax increase by the State. Passed on roll call vote with Hinnen, Kupfer, Hinthorne, Prather, Sancken, Waters, and Meares all voting Aye.

Moved by Hinnen, second by Meares, to move into Executive Session pursuant to 5 ILCS 120/2 (c)(21) to semi-annually review closed session minutes. Passed on roll call vote with Hinnen, Meares, Hinthorne, Prather, Sancken, Waters, and Kupfer all voting Aye.

Moved by Prather, second by Hinthorne, to reconvene to regular session from Executive Session pursuant to 5 ILCS 120/2 (c)(21) to semi-annually review closed session minutes . Passed on roll call vote Prather, Hinthorne, Sancken, Waters, Meares, Kupfer, and Hinnen all voting Aye. All but Zeltwanger were present.

Let the record show that the semiannual review of executive session minutes was discussed in Executive Session. The following Minutes of Executive Session meetings were identified to be released:
            June 25, 2009 Park Committee
Feb 16, 2009 City Council
Feb 10, 2009 Park Committee
Jan 20, 2009 Administration and Personnel Committee
Nov 18, 2008 Public Safety Committee
Jan 21, 2008 City Council
Nov 5, 2007 City Council
Oct 15, 2007 City Council
Oct 1, 2007 City Council
Sept 17, 2007 City Council
Sept 13, 2007 Park Committee

Moved by Hinnen, second by Hinthorne, to release these Minutes of Executive Session meetings to the public at this time. Passed on roll call vote with Hinnen, Hinthorne, Prather, Sancken, Waters, Meares, and Kupfer all voting Aye.

Committee Reports:
Chairman Waters of the Budget Committee: No report.

Chairman Meares of the Administration and Personnel Committee: No report

Chairman Hinnen of the Enterprise Committee: Will be meeting on Monday, July 13, at 6:30 p.m.

Chairman Waters of the Maintenance Committee: No report.

Chairman Zeltwanger of the Public Safety Committee: Chief reported that they were able to clear the parking lots in 35 minutes at last night’s fireworks.

Chairman Hinnen of the Park and Recreation Committee: Will be meeting on Monday, July 13, at 6:00 p.m.

Chairman Kupfer of the Economic Development Committee: No report

Chairman Mayor Punke of the Liquor Committee: No report

Chair Hinthorne of the Communications Committee: Hinthorne reported that 372 tickets were sold for Power Ball and Paws for a Cause netted $42. Thanks to Zach Sancken for making the announcements. There will be a garage sale during the three days of the Sesquicentennial in August.

New Business: Mayor Punke thanked all who helped over the weekend when the 4th of July activities were changed to July 5 due to rain. Many City employees and their spouses worked many hours making sure this change was made without major problems. All went well. It was a good decision to change the date. Thanks to all.

Public Comments: None

There being no further business to come before the Council the meeting adjourned at 8:28  p.m.

Respectfully Submitted,

 

____________________________
Marilyn Walter, City Clerk