Moved by Hinnen, second by Meares, to approve the minutes of the August 17, 2009, regular meeting of the City Council. Passed on roll call vote Hinnen, Meares, Kupfer, Zeltwanger, Hinthorne, Prather, and Sancken all voting Aye.

The Mayor asked for public comments on any action to be taken on Agenda items. There were none.

Moved by Hinnen, second by Kupfer, to approve and pay the bills as the City’s obligation in the amount of $310,462.79. Passed on roll call vote with Hinnen, Kupfer, Meares, Zeltwanger, Hinthorne, Prather, and Sancken all voting Aye.

Aaron Phillips and Neil Gerber presented the audit of the City finances from May 1, 2008 through April 30, 2009. Neil went through part of the Auditors’ Report noting that all statements were accurate. This report is filed with the State of Illinois and is public record. Aaron went through the Supplemental Financial Information report.

Hinnen noted that a good job has been done managing the funds for the City. Aaron and Neal thanked Anne and JJ for the great job they do in keeping the records and making these available for them. They also extended good wishes to Jim Lehman and Chief on their retirement. The Mayor announced that copies of the Auditors’ report will be available in the office for review. The auditors noted that the General Fund and the Enterprise Fund should have seven months of cash on hand in reserve in each fund.

Moved by Sancken, second by Kupfer, to approve the Mayor’s appointment of the Blue Ribbon Committee to serve in the selection process for the Superintendent of Streets and Maintenance and Chief of Police. Membership is comprised of Dick Bown, Ken Baxter, Barb Wertz, Eric Hasselbacher, Nate Zeltwanger and Rich Waters. Hinthorne asked why we needed a committee when we have elected officials on the Administration and Personnel Committee. The Mayor noted that Mayor Serangeli set up this practice in a Resolution. We don’t have to follow it, but he feels it would be a good practice to have the community more involved. The committee will select 10 to 11 applicants. The final decision will be made by the Mayor and sent to the Council for final approval. Passed on roll call vote with Sancken, Kupfer, Zeltwanger, Hinnen,and Prather all voting Aye. Meares and Hinthorne voted Nay.

Moved by Sancken, second by Hinnen, to approve the payment of the tent, chair, and table rental for the Sesquicentennial in the amount of $5,260 until reimbursements are received from organizations for their portion of the cost and the sale of Sesquicentennial merchandise. Passed on roll call vote with Sancken, Hinnen, Meares, Kupfer, Zeltwanger, Hinthorne, and Prather all voting Aye.

Moved by Zeltwanger, second by Prather, to approve Resolution 09-08. This Resolution is requesting temporary closure of Route 117 for the Eureka High School Homecoming Parade October 9, 2009. Passed on roll call vote with Zeltwanger, Prather, Meares, Kupfer, Hinnen, Hinthorne, and Sancken all voting Aye.

Moved by Zeltwanger, second by Kupfer, to approve Resolution 09-09. This Resolution is requesting temporary closure of Route 117 for the Eureka College Homecoming Parade October 10, 2009. Passed on roll call vote with Waters, Zeltwanger, Kupfer, Meares, Hinnen, Hinthorne, Prather, and Sancken all voting Aye.

Committee Reports:
Chairman Waters of the Budget Committee: Absent

Chairman Meares of the Administration and Personnel Committee: No report

Chairman Hinnen of the Enterprise Committee: No report

Chairman Waters of the Maintenance Committee: Absent

Chairman Zeltwanger of the Public Safety Committee: Will meet Monday, September 14, at 6 p.m.

Chairman Hinnen of the Park and Recreation Committee: The BirdX Goose Buster has been purchased for $823.36. We had it on a free trial for 30 days and it worked well. We will use is periodically for functions at the park. It worked well for the Sesquicentennial.

Chairman Sancken of the Economic Development Committee: No report.

Chairman Mayor Punke of the Liquor Commission: Will have a meeting soon. There has been a request for a liquor license from Sodexho.

Chair Hinthorne of the Communications Committee: No report

New Business: The proclamation presented to the Mayor by our legislators at the Sesquicentennial is hanging on the wall. The Ward Two Junk Day the week of September 28. Junk must be on the curb by 7 a.m. on Monday.

Public Comments: None

There being no further business to come before the Council the meeting adjourned at 8:07 p.m.

Respectfully Submitted,

____________________________
Marilyn Walter, City Clerk